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Planned Preventative Maintenance that works

Bespoke PPM schedules, 24/7 in-house helpdesk support and local engineers — keeping your buildings safe, compliant and performing at their best.

Why Planned Preventative Maintenance matters

Planned Preventative Maintenance keeps your buildings safe, compliant and running smoothly. By catching wear early, it avoids costly downtime, extends asset life and protects statutory obligations. With a clear schedule and visible records, you benefit from fewer callouts, cleaner audits, predictable budgets and assets that perform as designed.

Our core technical capabilities

Our in-house engineers deliver a complete range of mechanical and electrical maintenance services, ensuring every system operates safely and efficiently:
  • BMS and controls: sensor health, set point reviews and trend analysis
  • Fire safety systems: alarm servicing, smoke damper inspection and certification
  • Building fabric: doors, windows, hardware and minor repairs
  • Standby power: generator interface checks, load testing and UPS coordination
  • Statutory compliance: certificates and records stored digitally against each asset
  • Mechanical plant: pumps, motors, AHUs, belts and filters

  • HVAC systems: seasonal commissioning, leak testing and airflow balancing

  • Electrical services: testing, inspections, thermal imaging and remedial works

  • Water hygiene: temperature monitoring, flushing and Legionella control

  • Gas services: testing, purging, tightness checks and certification


Our five-step PPM process

Discover and assess

We verify every asset and its condition to create an accurate, site-specific PPM plan

Design and schedule

We build a site specific SFG20-aligned maintenance calendar and upload all tasks to WOM for live tracking.

Deliver and diagnose

Local engineers attend prepared, flagging and fixing issues before they affect operations.

Document and dashboard

We upload evidence in real time, giving you clear performance data and audit trails.

Develop and optimise

Quarterly reviews refine schedules, forecast lifecycle costs and identify efficiency gains.

Why clients choose CMSL

Clients choose CMSL because our PPM programmes reduce risk, cut disruption and improve building performance. Local engineers who know each site get to issues faster, which keeps downtime low and servicing consistent. Our structured SFG20-aligned schedules and clear reporting make costs predictable, with all certificates and evidence stored in one place for clean, hassle-free audits.

Our PPM approach delivers measurable results:

  • 100% statutory compliance achieved across key portfolios

  • Up to 30% fewer reactive callouts once our PPM regime is established

  • Higher first-time fix rates due to prepared, well-equipped engineers

  • Improved asset stability and fewer faults after accurate, proactive servicing

  • Greater budgeting certainty through clearer lifecycle planning

The outcome for you is longer asset life, safer workplaces and complete confidence in your maintenance partner.

Smart energy management & sustainability

Smart monitoring and proactive maintenance help equipment run only as hard as it needs to. By keeping assets tuned, ventilated and controlled efficiently, CMSL reduces wasted energy, lowers carbon output and supports long-term sustainability targets without disruption to day-to-day operations.

Recent case studies

What our clients say

CMSL went above and beyond to resolve an issue for us quickly. The engineer was patient, professional, and even sourced a replacement part on the spot rather than waiting for delivery, ensuring minimal disruption. We are very grateful for the effort and the outstanding service provided.

Lauren Dillon, Workspace Experience Manager, MAPP (London Head Office)

“We recently faced a challenging situation at our Torquay site, and CMSL delivered outstanding support. From the moment they became involved, the team took full ownership, coordinated the required works, and ensured everything ran smoothly on site.

The issue was resolved efficiently, disruption was kept to a minimum, and communication throughout was clear and reassuring. Exactly what you want from a facilities partner when it counts.”

Kevin Turner, Senior Facilities Manager LSH

Since starting my new role at Crossgates in January, I’ve been hugely impressed with the support received from CMSL. Sarah Hodgson, in particular, has been an incredible help—always professional, approachable, and quick to provide the information and assistance I need when booking jobs. Her support has made a real difference for both myself and Ian at Crossgates. A huge thank you to Sarah and the CMSL team.

Nicola Boycott, Facilities Coordinator, Crossgates Shopping Centre (Leeds}

Your professionalism, attention to detail and dedication have been exemplary and don’t go unnoticed. Whenever we’ve called upon CMSL the service has been exceptional, with a real sense of care for the asset. It’s rare to see this level of service and commitment these days and we’re very grateful to be partnered with you and the company. Thank you for going above and beyond, it’s greatly appreciated.

Hylton Cresswell, Operations Manager, Grand Arcade (Cambridge)
Cambridge Maintenance have been with us for some time now and I’m very impressed with how professional and helpful both their engineers and Helpdesk team are. Mark Woolhouse, our site engineer, is one of the most professional, helpful, and nicest people I have ever worked with. He always ensures everyone is happy and follows up thoroughly on any issues. Mark is a great asset to the company. The Helpdesk Advisors are equally outstanding—always available, professional, and willing to help explain things further when needed. Melissa, in particular, has been brilliant, always happy to help and quick to resolve any concerns. I cannot thank the CMSL team enough.
Joanna, Security, PORTICO

“CMSL couldn’t have handled it better. The Helpdesk and Out of Hours Helpdesk were quick to respond during a recent out of hours callout, and the reactive communication since has been clear, professional, and consistent.”

Adam Mayes, Facilities Manager Cambridge Central Mosque

“CMSL have been an outstanding partner to work with. The team are consistently professional, friendly, and highly skilled, which makes every project smooth and efficient. What stands out is the proactive approach. CMSL regularly bring forward practical suggestions around sustainability and cost savings, helping us future proof operations while staying budget conscious. Integrity, clear communication, and reliable delivery throughout.”

Daryl Cowley, Facilities Manager IRIS
It’s always a pleasure working with Carla and Maisie. Their response to a recent sprinkler issue was quick, practical, and professional. The CMSL engineer on site also offered to help without hesitation, which really reflects the team’s supportive and proactive approach. 
Richard Ryan, Centre Manager, Clifton Down Shopping Centre
I can highly recommend Cambridge Maintenance Services from my experience working with them at 55 Bishopsgate. We had a three-man static team along with various subcontractors, and I also used their mobile services at Eldon House and 4 Moorgate. 

Their engineering advice is solid and reliable, and you can tell that the account managers have hands-on experience, which really supports the site teams. They are quick to respond to reactive issues and have never missed a KPI at my managed building. 

Cambridge Maintenance Services also has a large pool of specialist subcontractors. They were able to select the right contractors to suit the tenant's needs, and they have excellent cover for annual leave and sickness. Paul Younan in particular has been helpful in identifying problem areas and offering solutions that provide real value, including advice on energy-saving devices. 

Christian Kleidon, Associate Director – Surveying, MAPP

“CMSL are always professional, responsive, and particularly helpful. The helpdesk support is brilliant.”

Jack McNally, MAPP
“CMSL acted quickly and took full ownership of the issue from the outset. The team coordinated the right support, kept everything moving, and ensured the works were delivered smoothly with minimal disruption. A job well done, and I appreciate the professionalism throughout.”
Kevin Turner, Senior Facilities Manager LSH

Ready to get more life out of your assets?

 

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